Electronic Posting of Off-Campus Jobs Policy

Policy Statement

Career Services shall provide students and alumni access to off-campus job announcements that are accurate, appropriate, and compliant with local, state, and federal employment laws.

Reason for Policy

The purpose of this policy is to clarify which off-campus job announcements are acceptable for distribution to students and alumni.

Entities Affected by This Policy

All employers/recruiters, staffing agencies, third-party recruiters, community members, students, and alumni are covered by this policy.

Who Should Read This Policy

All employers/recruiters, staffing agencies, third-party recruiters, community members, faculty, staff, students, and alumni should be familiar with this policy.

Contacts

Website Address for This Policy

https://www.ccga.edu/StudentPolicies

Related Documents/Resources

• Website – Fair Labor Standards Act (FLSA)
• Website – National Association of Colleges and Employers (NACE) Principles for Employment Professionals
• Website – National Association of Colleges and Employers (NACE) Principles for Third-Party Recruiters
• Website – Laws Enforced by the Equal Employment Opportunity Commission (EEOC)
• CCGA Policy – Posting of Materials Policy

Definitions

These definitions apply to these terms as they are used in this policy:

• Third-Party Recruiters: According to the National Association of Colleges and Employers (NACE), third-party recruiters are "agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs."
• Coastal CareerLink: The College’s online Career Services Manager (CSM) that allows employers/recruiters to create and post job announcements.
• Multi-level Marketing Positions: Sales positions that are compensated for direct sales and for the sales of people they recruit.

Overview

All announcements for off-campus jobs must be approved by Career Services before they may be posted.

I. Job Posting Procedures

Career Services requires that all off-campus job announcements be created in Coastal CareerLink; no off-campus job may be posted without having been approved by Career Services. Employers, staffing agencies, and third-party recruiters must contact Career Services to establish an account. In the event Coastal CareerLink is unavailable, employers, staffing agencies, and third-party recruiters are expected to submit job announcements, via email, utilizing the format listed below. Career Services reserves the right to refuse, edit, or delete any job announcement at any time.

II. Job Announcement Format

All job announcements must be formatted as follows or they will be rejected. Third-party recruiters must include the employer’s name for which they are recruiting in the “Job Description” box or the job announcement will be rejected.

1. Coastal CareerLink Format. The following information is required to create job announcements in Coastal CareerLink:
   • Opening Date
   • Who May Be Considered?
   • Class Level
   • Degree Level
   • Desired Major(s)
   • Job Type
   • Job Location
   • Job Title
   • Job Description
   • Job Qualifications
   • Travel Percentage
   • Approximate Hours Per Week
   • Pay
   • Employer’s EEO/Affirmative Action Statement
   • Closing Date
   • Resume Receipt Off-Campus Jobs
   • Additional Documents
2. Email Format. In the event Coastal CareerLink is unavailable, off-campus job announcements may be emailed to Career Services on form JA-S11.1. Job announcements sent in any other format will be rejected.

III. Job Announcement Requirements

The following are required:

• Employers, staffing agencies, and third-party recruiters must comply with the Fair Labor Standards Act (FLSA)
• Employers and staffing agencies must comply with the National Association of Colleges and Employers (NACE) Principles for Employment Professionals
• Third-party recruiters must comply with the National Association of Colleges and Employers (NACE) Principles for Third-Party Recruiters
• Job announcements must be for actual, current positions
• Job announcements must include the employer’s EEO and Affirmative Action statements
• Student/alumni information is to be kept confidential and used only for recruitment purposes; such information may not be shared or used for any other reason

IV. Prohibited Job Announcements

Job announcements featuring the following will be rejected upon receipt:

• Job announcements that are false, inaccurate, or misleading
• Any position that violates the Fair Labor Standards Act (FLSA) and/or laws enforced by the Equal Employment Opportunity Commission (EEOC)
• Any position requiring a fee or investment prior to employment
• Any position paying 100% commission Off-Campus Jobs
• Multi-level marketing positions
• Any position hosted at a residential address
• Any position Career Services deems inappropriate

V. Posting of Other Materials

This policy is solely intended to address the issue of off-campus job postings at the College. For guidance regarding posting other materials to fixtures around campus, such as those used to advertise programs, events, and services of interest to the College community, please refer to the College’s Posting of Materials policy.

Responsibilities

The Responsibilities each party has in connection with this policy are:

Forms

JA-S11.1

Appendices

None