Posting of Materials

Policy Statement

The College of Coastal Georgia provides various posting fixtures that may be used to advertise programs, events, and services of interest to the College community. The posting of materials at the College shall be in compliance with the requirements outlined in this policy.

Reason for Policy

The purpose of this policy is to ensure that all posting of materials at the College is done in an attractive, environmentally sensitive, and orderly manner.

Entities Affected by This Policy

All faculty, staff, students, and visitors to the College are covered by this policy.

Who Should Read This Policy

All faculty, staff, students, and visitors to the College should be familiar with this policy.

Contacts

Website Address for This Policy

https://portside.ccga.edu/studentpolicies

Definitions

None

Overview

The College provides various posting fixtures that may be used to advertise programs, events, and services of interest to the College community. These regulations set out conditions and procedures to accomplish that purpose in an attractive, environmentally sensitive, and orderly manner.

I. Posting Requirements

All College departments and organizations will comply with the following posting requirements:

• Advertisements for events sponsored by College departments or organizations and those taking place at the College have posting priority. Advertisements for activities not connected with the College may be posted in designated open post areas.
• An advertisement must include the name of the sponsoring agency or organization and date of the event or meeting being announced. General, undated materials will be removed to accommodate postings for specific events.
• An advertisement may not exceed 11" x 17" on a bulletin board, or 8.5" x 11" for a flyer.
• Advertisements must be posted with push pins or easy to remove painters tape. Duct, Masking, and clear “Scotch” tapes are not permitted.
• An advertisement may be posted on generally accessible fixtures designed to hold advertisements. These include outdoor public posting boards and those in the main concourses or lobbies of College buildings. Portable posting boards are for the sole use college departments.
• Some bulletin boards located near administrative, academic, or student organization offices are controlled and maintained by those departments or organizations and may not be used for general advertising without their permission.
• Postings in residence hall(s) and the dining hall are governed by the posting policies of the Office of Residence Life and Housing and Dining Services, respectively. Policies, approvals and requests for distribution may be requested in the Office of Residence Life and Housing and Dining Services, as appropriate. Materials posted in these areas require approval from the appropriate office.
• Advertisements may not be posted in any interior walls, chalkboards, windows, doors, light poles, brick, elevators, sidewalks, trees, fences, other signs, or vehicles. Any advertisement posted improperly will be removed immediately and discarded. The sponsor of an event or outside solicitor will be billed for any damages and appropriate labor charges due to improper posting. Exceptions will be made on a case by case basis by the Office of Student Life.
• An advertisement may not cover or block previously posted materials.
• An event sponsor must remove all its advertisements within two (2) business days after its event; however, advertisements that cover multi-dates will remain until two (2) business days after the final event date. Periodically, all Public Posting boards will be cleared of all postings, which will be discarded. The same applies to flyers placed on tables.
• Posting of temporary, outdoor direction and information signs (non-roadway) must be approved in advance by the sponsoring department. A sponsor must remove these signs within one (2) business days of the event.
• Student election materials are subject to these general regulations, as well as the election rules of the Student Government Association.
• An advertisement for events at which alcoholic beverages are to be served is subject to the terms of the Alcoholic Beverage Policy. They must include the name of the sponsor and a statement that proof of age will be required to gain admission to the event. If alcoholic beverages are to be sold or if there will be an admission fee where alcoholic beverages will be distributed, an alcoholic beverage license must first be obtained. Alcoholic beverages may not be advertised as the main attraction for events.
• An advertisement promoting an event that is unlawful or violates College regulations may not be posted.
• A sponsor is solely responsible for content of its advertisement. The College in no way endorses or approves the content of any advertisement or program or service that the sponsor is promoting.
• No outside agents will post on vehicles on the college campus.
• Any forms of posting advertisements not mentioned above, including electronic advertising, will be approved on a case-by-case basis.

II. Sanctions for Non-Compliance

Any College department or organization found in violation of this policy will be referred to student conduct.

Responsibilities

The Responsibilities each party has in connection with this policy are:

Forms

None

Appendices

None