Unofficial Withdrawals
College of Coastal Georgia - University System of Georgia
Official Title: Unofficial Withdrawal Policy
Abbreviated Title: Unofficial Withdrawals
Volume: CCGA Policies
Responsible Office: Financial Aid Office
Originally Issued: June 30, 2012
Effective Date: June 4, 2013
Revised: June 4, 2013

Unofficial Withdrawal Policy

Policy Statement

The College of Coastal Georgia will process Unofficial Withdrawals in accordance with the Code of Federal Regulations.

Reason for Policy

The purpose of this policy is to clarify the College’s unofficial withdrawal process to ensure complete adherence with the requirements of 34 Code of Federal Regulation (CFR) Section 668.22.

Entities Affected by This Policy

This is an institutional responsibility; however, the offices that are affected include Financial Aid, Bursar and the Registrar.

Who Should Read This Policy

All members of the Office of Financial Aid, Office of the Registrar, Office of the Bursar, Faculty, Staff, and all students.


Website Address for This Policy

Related Document/Resources


These definitions apply to these terms as they are used in this policy:


If a student earns a passing grade in one or more of his/her classes offered over an entire semester, for that class in question, an institution may presume that the student completed the course and thus completed the period. If a student who began a class and has not officially withdrawn fails to earn a passing grade in all courses offered over an entire period, the institution must assume, for Title IV purposes, that the student has unofficially withdrawn, unless the institution can document that the student completed the semester.

College of Coastal Georgia uses a “Last Date of Attendance” policy which mandates a professor awarding a grade of F or W, and provide a “Last Date of Attendance” which serves as documentation as to whether the student completed the class. The procedures for Unofficial Withdrawal processing are below:


The symbol “I” indicates that a student completed 80% of his/her work satisfactorily, but, for nonâ€Â academic reasons beyond his/her control, was unable to meet full requirements of the course. If an “I” is not satisfactorily removed after midterm of the next semester, the registrar will change the “I” to the grade “F”. If the student does not complete the “I” by the end of term the student is considered as having earned an F as of until the end of the term which does not make it an “Unofficial Withdrawal”.


The Responsibilities each party has in connection with this policy are: