Unofficial Withdrawals
College of Coastal Georgia - University System of Georgia
Official Title: Unofficial Withdrawal Policy
Abbreviated Title: Unofficial Withdrawals
Volume: CCGA Policies
Responsible Office: Financial Aid Office
Originally Issued: June 30, 2012
Effective Date: June 4, 2013
Revised: September 1, 2023

Unofficial Withdrawal Policy

Policy Statement

The College of Coastal Georgia will process Unofficial Withdrawals in accordance with the Code of Federal Regulations.

Reason for Policy

The purpose of this policy is to clarify the College’s unofficial withdrawal process to ensure complete adherence with the requirements of 34 Code of Federal Regulation (CFR) Section 668.22.

Entities Affected by This Policy

This is an institutional responsibility; however, the offices that are affected include Financial Aid, Bursar and the Registrar.

Who Should Read This Policy

All members of the Office of Financial Aid, Office of the Registrar, Office of the Bursar, Faculty, Staff, and all students.


Website Address for This Policy

Related Documents/Resources


These definitions apply to these terms as they are used in this policy:


If a student earns a passing grade in one or more of his/her classes offered over an entire semester, for that class in question, an institution may presume that the student completed the course and thus completed the period. If a student who began a class and has not officially withdrawn fails to earn a passing grade in all courses offered over an entire period, the institution must assume, for Title IV purposes, that the student has unofficially withdrawn, unless the institution can document that the student completed the semester.

College of Coastal Georgia uses a “Last Date of Attendance” policy which mandates a professor awarding a grade of F or W, and provide a “Last Date of Attendance” which serves as documentation as to whether the student completed the class. The procedures for Unofficial Withdrawal processing are below:


The symbol “I” indicates that a student completed a majority of the coursework at the time the student requests the "I", but, for documented, non-academic reasons beyond the student’s control, was unable to meet the full requirements of the course during the semester scheduled. The remaining coursework and the deadline for completion, which should not exceed one semester (excluding summer session), are decided at the time the “I” is assigned. If the coursework is not completed by the deadline, the faculty member will contact the Registrar to change the grade from the “I” to the grade indicated by the faculty on the Incomplete Grade Request form. If no incomplete grade request form is submitted, the grade will be changed to an “F.” If the student does not complete the “I” by the end of the term the student is considered as having earned an F as of the end of the term which does not make it an “Unofficial Withdrawal”.


The Responsibilities each party has in connection with this policy are: